Accounts Payable (AP) is responsible for the efficient maintenance and processing of all non-payroll disbursements for Winchester Public Schools (WPS). The Finance Department works closely with secretaries and bookkeepers, who process invoices for their school/department with budget holder approval, to ensure timely and accurate payment to vendors. AP checks are generally processed twice monthly. See the FY23 Schedule of Invoice Cut-Off Dates.
Accounts Payable maintains vendor records including adding new vendors, updating current vendors, and maintaining vendor files. A completed W-9 must be on file for all vendors. AP also reimburses WPS employees for travel and tuition and processes ST-12 (tax-exempt forms) as necessary.
Reports for reconciling accounts payable disbursements are submitted for approval at each School Board Meeting. The School Board also approves WPS check and EFT registers.
For more information, please refer to the WPS Policy & Procedure Guide.
Please contact Patti Gromling at email@example.com or 540-667-4253 ext. 13135 with questions or vendor/payment inquiries.