Health and Medical Requirements

  • Parents are advised that under the amended Code of Virginia, Section 22-220.2, no child will be admitted for the first time to any public school unless certification of a comprehensive physical examination is furnished. A physical examination must have been performed no earlier than twelve months prior to the date the pupil first enters a public kindergarten or elementary school. As part of the physical examination, certification must also be given that the child has been successfully immunized in accordance with the Commonwealth of Virginia minimum immunization requirements. Those families who do not have a family physician and wish to have an appointment at the Health Department should contact the school nurse. 

    Upon registering the child in the Winchester Public Schools, the parent should inform school officials of any medical or physical disability which might hamper the child's progress in school or pose a threat to the child's safety. As an added precaution, each year thereafter, the parent should inform the child's teacher of this problem and of any procedure which should be followed by the school if a problem arises. 

    In the interest of the child and others in the class, the school will contact the parents and send a child home: 

    • If the child has a fever. The child should be kept at home for one full day after the temperature returns to normal.
    • If the child is vomiting.
    • If the presence of a communicable disease is suspected. 

    It is imperative that parents give the school the phone number of a family member or friend who can be called in case of an emergency. Please keep all phone numbers and family member information up to date in the office. 

Regulations of the Administration of Medication During School Hours

  • School personnel, if authorized by the administrator, may assist pupils who must take prescribed medication during school hours. 

    General Policy 
    No pupil shall be given medication during school hours except upon the written request from a licensed physician who has the responsibility for the medical management of the pupil. All such requests must be signed by the parent or guardian. Medication should be brought to school by the parent/guardian and not the student. 

    Responsibility of the Parent or Guardian 
    Parents and guardians shall be encouraged to cooperate with the physician to develop a schedule so that the necessity for taking medication at school will be minimized or eliminated. 
    Parents or guardians will assume full responsibility for supplying all medications.
    Parents or guardians shall deliver or arrange delivery, by an adult, of any medication to be administered under the provisions of this policy. 

    Responsibility of the Physician 
    A request form for each prescribed medication must be completed by the pupil's physician, signed by the parent or guardian, and filed with the school administrator. 
    The container must be clearly labeled with the following information:

    • Pupil's full name
    • Physician's name
    • Name of medication
    • Dosage, schedule, and dose form, and
    • Date of expiration 

    Responsibility of the School Personnel 
    The school administrator or designee will assume responsibility for placing medication in a locked cabinet. 
    Pupils will be assisted with taking medications according to the physician’s instructions, and the procedure observed and recorded by a designated school staff member.
    All discontinued and unused medications that are unclaimed will be destroyed by the school at the end of the school year.